The words copying and scanning often get used interchangeably in office environments. Generally speaking, this isn’t really a big deal. Most people understand what others mean based on the context of what they say. Plus, most people don’t need to be printing, copying, and scanning experts for their job. They just need the right tools in place to get their job done.
County and local governments are heavy document creators and are usually required to store these documents forever. For those localities that have not made the transition to digital, the space to store these documents can become quite costly.