The Real Cost of an Unmanaged Print Environment for Your Business

Posted by Doing Better Business on Jun 8, 2020 10:00:00 AM

Conducting regular reviews on company operations to identify cost-saving measures is a good business practice at the best of times. When a company faces economic challenges, it’s a priority to try to save costs wherever possible. Keeping staff productive and cutting operational budgets is a challenge for any business. One strategy that helps many organizations do both is by adopting Managed Print Services (MPS) and solutions.

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Topics: Managed Print Services

Healthcare Solutions: 5 Ways Managed Print Services Improve Patient Care

Posted by Doing Better Business on Nov 5, 2019 9:21:51 AM

Healthcare organizations, whether doctor’s offices or insurance companies, operate in a unique environment. They’re responsible for delivering services that directly impact the wellbeing of individuals alongside all the requirements of running a business. To pull off this balancing act, they need healthcare solutions that support both the business and patient aspects of their operations.

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Topics: Managed Print Services

Top 5 Reasons Why Schools Need Managed Print Solutions

Posted by Doing Better Business on Oct 23, 2019 10:00:00 AM

Managed print solutions aren’t just for businesses – they’re a smart choice for any educational institution that wants to take control of their print environment. With managed print services, a school can improve its printing efficiency, reduce overhead expenses, and improve the security of its network and document environment.

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Topics: Managed Print Services

The lowest cost per copy or page is probably not your best buying criteria.

Posted by Debra J Dellaposta on Oct 22, 2019 9:12:57 AM

Let’s first address the factors which determine a cost per copied or printed page and in order to do this let’s assume an average monthly volume of 5,000 pages.

In a true cost per page, the equipment would be included. If the cost of the equipment is the industry average, $6,500, and is leased for five years this should be approximately $130 per month. At 5,000 pages per month, you will need $.026 per page just to cover the equipment cost.

Toner is a huge factor in determining cost per page. Our example above is a color device. This means it will require four toners at a time: Black, Cyan, Magenta and Yellow. Let’s assume the price for a black toner is $79 and yields approximately 16,500 pages based on 5% coverage. This would make just the black toner $.0048 per page.
The Cyan, Magenta and Yellow toners each cost $120 and yield approximately 5,500 pages based on 5% coverage. Each color toner costs $.022
A Full Color Page is calculated at 20% coverage of the page and based on these numbers, would equate to approximately $.07 just in toner costs.

Now, I am going to throw a wrench out, not to get us sidetracked, but it is something that definitely needs to be addressed. What happens when you want to have an extra set of toners on the shelf but you are only paying a cost per page price?
Toners on the shelf are not actually generating any cost per page revenue for your vendor. In the scenario above, this would equate to $439 in additional costs not factored into the cost per page. In essence, the cost per page for black just doubled to $.0096 per page and $.14 for a full color page just for toner. While there is the argument of having extra toner so you never run out and experience downtime, the fact is the number one cause of running out of toner is human error. The technology today is so advanced, if you sign up for our AutoTech program, you will never need those additional toners on the shelf nor need to worry about human error. You can read more about AutoTech, Here

Other consumable items would include the following:
Photoconductor or Development Units are often referred to as drums. In a color device, there will also be four of these units: Black, Cyan, Magenta and Yellow. They often range from $100 - $200 each.
Transfer Belts are also in the $100 - $200 range, as are Fusing Units or Fusers and Exhaust Filters.

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Topics: Managed Print Services, Business Improvement, Printing, Faxing, Copier Pricing, Pricing, Copier Issues, Process Improvement, Copier Service, Document Management, Net Promoter Score, Customer Satisfaction, NPS, MPS, Response Time, Repair Time, Printer Service, Office Equipment Buying Guide, Printer Pricing, Copier RFP, Office Equipment Criteria, Cost Per Copy, Cost Per Page

Managed Print Service: Award Winning Collaborations

Posted by Doing Better Business on Oct 7, 2019 5:16:25 PM

Doing Better Business began creating custom Printer Fleet Management programs in 2004 to help our clients measure, right-size, optimize, manage and constantly work towards improving business processes with the main emphasis on continual evolution towards a more paperless office.

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Topics: Managed Print Services, Business Improvement, Printing, Industry Trends, Faxing, Awards, Process Improvement, Customer Service, Copier Service, Document Management, Customer Satisfaction, MPS, Customer Service Excellence, Printer Service, Ricoh Service, Copier RFP

NPS is a critical factor when choosing a managed print services or traditional office equipment provider

Posted by Doing Better Business on Aug 29, 2019 8:22:19 AM

NPS stands for Net Promoter Score which is a metric used in customer experience programs. NPS measures the loyalty of customers to a company. NPS scores are administered by a third, unbiased party with customer satisfaction surveys and reported with a number from -100 to +100, a higher score is desirable.

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Topics: Managed Print Services, Business Improvement, Industry Trends, Process Improvement, Survey, Customer Service, Copier Service, #lovemytech, Net Promoter Score, Customer Satisfaction, NPS, MPS, Response Time, Repair Time, Customer Service Excellence

5 Ways Managed Print Services Can Improve Your Business

Posted by Doing Better Business on Apr 16, 2019 3:48:00 PM

There are certain goals all businesses have in common — namely, to reduce costs while increasing productivity and profits. If your business isn’t looking for ways to become more efficient, you are falling behind.

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Topics: Managed Print Services