Supporting Digital Transformation in Legal Office with Managed Services

Posted by Doing Better Business on Jun 21, 2021 8:30:00 AM

Disruptive digital technologies are presenting new ways for the legal sector to achieve digital transformation, enabling more accessible, client-focused legal services for current and future clients. These technologies provide a new level of efficiency and support to legal teams, freeing them up to focus on client care and other high-value tasks. But to truly harness the power of these tools, lawyers must understand the influence of these technologies and how they can be used to their fullest to acquire and retain clients — and achieve a new standard of profitability.

The problem? Many small- to mid-sized law firms don’t have an in-house IT department to plan out their transformation and ensure the right technologies are being deployed — and being deployed correctly. Even bigger firms with fully staffed IT teams often find it difficult to manage a digital shift since their teams are bogged down with day-to-day tasks of maintenance, management, and security.

That’s where outsourcing highly specific services such as Managed Print Services (MPS) can add significant value to business processes, productivity, and your firm’s bottom line.

Managed Services for the Digitally Focused Legal Firm

If your law firm wants to leverage all the advantages of digital transformation, partnering with a competent third-party managed services provider (MSP) might be the right choice. An MSP employs leading-edge talent that understands the nuances of current technologies and can help you make the most cost-effective choices for your needs.

Other advantages include:

  1. Productivity and Security for Remote Staff

Remote work is continuing across the legal industry, prompting the need for digital services such as Managed Document Services or Electronic Content Management that support fast, efficient access to data alongside strong compliance and security protocols. 

However, even if law firms move to a more digital workplace, there is still a fair amount of printing and paper documents that must be handled in the course of a day. Managed print services (MPS) can help firms keep control over all print devices, even those used for at-home work. Through MPS, suspicious activity is monitored, print use and costs are controlled, and even remote machines can be automatically supplied and maintained for unparalleled uptime and efficiency.

  1. Centralized Data for Better Access and Security

Digitizing data and storing it in a central area such as a cloud-based environment can help firms streamline workflows (think contract lifecycle management) to fully optimize their business process and get more done, faster. Security is stronger and easier in this environment as well, including print security. Print management can help control access to printed documents by not releasing digital copies into the print queue until an authorized individual arrives at the printer to collect the job. Called “pull printing,” this strategy reduces the risk of printed documents being lost or stolen. 

  1. Agility and Scalability

The future sustainability of the practice of law depends upon firms’ ability to remain open to a wide spectrum of cultures, professional support roles, and technologies. Both ECM and print management allow firms to gain access to evolving technologies when — and where — they are needed.

By using a third-party provider, your firm can have access to the right scale of services that can be quickly increased or decreased based upon your needs, so you can conserve capital while still getting the support you need for business continuity.

Doing Better Business — Your Partner for Digital Services 

At Doing Better Business, we are committed to providing the kind of in-depth services your legal firm needs to gain access to all the advantages a digital transformation can bring. From initial assessment of your infrastructure to creation and deployment of a custom-designed print strategy, our full-service team of Managed Services professionals are ready to help you every step of the way.

Not only can we provide ongoing maintenance and troubleshooting in place of, or to supplement, your IT department, but we bring targeted tools such as leading-edge managed print services to the table as well. Our state-of-the-art MPS programs provide the software and security your team needs to keep your data safe — digitally and as printed documents.

Start your digital transformation the easy way with help from experts in IT and print management. Contact a representative from Doing Better Business and discover the advantages of partnering with us for a struggle-free digital transformation.

Topics: Managed Print Services, Managed IT, MPS, legal

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