In 2022 and beyond, hybrid work is becoming more and more the norm. During the beginnings of the COVID-19 pandemic, many businesses struggled to transition from in-office employees to remote staff. While there are drawbacks to a remote team, employees found it nice to be able to work at least partially from home, avoiding the stress of long commutes. Still, working in person has its benefits, including the ability to connect better with other team members and collaborate more effectively.
As work conditions continue to adjust after the crisis portion of the pandemic, many employees would like to have some of the benefits of working in an office while retaining the independence as well as the flexibility of working from home. This is where hybrid work comes in.
What Is Collaborative Hybrid Work?
Hybrid work is simply a combination of in-office, onsite work presence and remote off-site work, primarily work from home. Hybrid work gives employees some work flexibility while allowing more of the creativity and connection that comes from in-person collaboration.
In-person collaboration is great for creative sprints and spit balling, as well as encouraging a team spirit.
At the same time, remote collaboration is also still very much a big thing. It will continue to get bigger, with so many great modern tools such as video conferencing. This is especially true in times of higher gas prices, when employees might prefer to avoid commutes and the cost of driving places.
Collaborative hybrid work combines the best aspects of in-person work with off-site collaboration, so that workers can transition seamlessly between the two.
Collaboration Through Document Management
One of the most important things to consider when setting up a hybrid work environment is workflow management. Workflows are crucial processes that enable a team to get things done efficiently. If part of the team is working onsite and part of the team is offsite, that efficiency can be hampered if the right systems aren’t in place.
A Document Management System (DMS) is a solution that helps to manage documents, their storage, and their collaboration. The best Document Management System will have an option for cloud access and will not be dependent on specific device operating systems. This means that someone with an Android phone could easily access the same document that someone with an Apple laptop could.
At Doing Better Business, we partner with some of the best document management companies to provide customized solutions for our business clients. These solutions include:
Content Central, which is a document management solution that simply needs a secure web browser so that teams can manage their documents, collaborate, and share securely.
Laserfiche is an Enterprise Content Management System (ECMS) as well as a Document Management System (DMS) that is excellent in terms of work automation. In addition to providing Business Process Management (BPM), it also offers electronic forms and intelligent content management.
DocuWare is a content service platform that can work both onsite and in the cloud. This document management solution also includes basic records management, searches, document versions, intelligent capture, electronic forms, workflows, and electronic signatures. DocuWare also integrates with business systems such as Outlook, SAP, and Microsoft Dynamics.
How Managed IT and Print Management Solutions Can Improve Collaboration
Two other solutions can help improve hybrid offices: Managed IT and Managed Print Services (MPS).
Managed IT takes the tech burden off of your staff. With Managed IT, you can have a tech team on call helping connect disparate systems and enable cloud computing. This will help your hybrid team collaborate better, whether it’s via video conferencing, better document management, or just making sure that people can log into their work accounts. Managed IT can be a huge help.
Managed Print Services are all about taking advantage of the advanced technologies that are now available with printers, copiers, and scanners. Having a robust print fleet that’s easily accessed by your team, whether they are in the office or outside the office, can make a huge difference in productivity. With print management, top-of-the-line printers can be managed remotely and monitored. We can also ensure that your team can securely send and print documents as needed.
Are You Looking to Boost Collaboration in Your Business?
If it’s time to boost collaboration in your business, especially with hybrid work, Doing Better Business can help. We are experts in Document Management Systems as well as leveraging Managed Print Services for hybrid work environments. We can help set your business up for success, no matter where your employees are. Our solutions are also customized to each business’s needs.
Are you interested in improving collaboration with Document Management System and Managed IT? Then contact Doing Better Business to schedule your consultation today.