As businesses begin to recover from setbacks and disruptions that occurred during the coronavirus pandemic, many office managers and business owners are turning their attention to cultivating bottom-line health and cost-savings. One way to do this is to right-size your office technology, meaning to find the sweet spot that occurs when you have the right office equipment for the job at hand — and the number of staff served by that technology.
With the average square footage allocated to each employee shrinking by three-quarters, the new thought is that “smaller equals smarter.” However, a better way to look at it might be that regardless of the size of your office space, extending the life of the equipment you have for a longer period is the smartest, most cost-effective way to protect your office equipment investment.
For that reason, performing simple, routine printer maintenance tasks are essential for keeping printers and multifunction devices (MFPs) working their hardest for your team — and your bottom line.
How to Make Printer Maintenance a Part of Your Office Routine
Over the decades, printers have evolved to become multifunction office workhorses, with expansive technologies that help boost output quality and quantity and reliability. But, alongside advances in technology comes responsibility, as higher-tech devices often require a little more TLC than their low-tech counterparts. Even if your company is lucky enough to have an in-house IT department, chances are you won’t have access to an individual that has the right skills — or time — to keep your specialized equipment properly maintained.
That is why it is recommended to seek help from a reputable managed IT services provider (MSP). MSPs focus their business on attracting the right IT talent to keep your brand and model of equipment properly serviced, and they schedule regular maintenance appointments to expand equipment life and enhance operability and functionality. Plus, working with a third-party partner reduces the time your team spend on these low-value tasks so they can focus on more mission-critical jobs. And, you pay a single fixed monthly rate, so there are no unpleasant financial surprises along the way.
Benefits of focusing on printer maintenance include:
Reduced Toner Emissions
If your print quality has been suffering and staff is beginning to see stripes or other black marks running along the sides of pages, your printer may be suffering from a build up of toner. Maintaining and cleaning the machine on a regular basis can eliminate this build up and keep your output sharp and professional.
There is nothing more frustrating than finding your printer inoperable in the middle of a critical proposal, especially if it serves more than one department. Regular maintenance reduces the potential for breakdowns to provide more reliable services over time.
Reliable Supply Sourcing
Another frustration is running out of ink and toner and realizing there is no replacement in the supply closet. With third-party partners, you can often take advantage of automated supply replenishment programs that ensure the right supplies are delivered to your department for each printer, exactly when they are needed. This reduces the administrative burden on staff to source, requisition, and store supplies as well as ensuring that your printers are always ready to work for you.
Longer Equipment Life
It goes without saying that the better you look after your office technology, the longer it will last. The longer you can keep your printer in service, the less capital your business has to outlay on purchasing new equipment.
Let Doing Better Business Manage Maintenance for You
In today’s post-COVID, hypercompetitive market, running a business can be a daunting task. Not only must you conserve capital in the event of another market downtown — or even another round of lockdowns — but you must also manage every aspect of the technology you use, even maintenance.
At Doing Better Business, we offer a spectrum of services that help businesses like yours get — and stay — ahead of the game. From leading-edge equipment like printers, copiers, scanners, fax machines, and multifunction devices to services such as Managed IT, our team has your team covered. By partnering with us, you can get rightsized equipment for your business needs and goals and have every aspect of it from maintenance to service and troubleshooting covered by certified individuals with high-level knowledge.
Take the worry out of printer maintenance. Contact a representative from Doing Better Business and partner with us for cost-effective, efficient, competent service, maintenance, and troubleshooting.