How to Convince Your Company You Need New Printers

Posted by Doing Better Business on May 9, 2022 8:00:00 AM

Tired of dealing with old, nonfunctioning printers but finding it hard to convince the powers that be to purchase new ones? Here are five great reasons that getting a new fleet is beneficial:

1. Your Aging Printer Fleet Is Causing Problems

Really, the number one reason to upgrade your printer fleet is that the printers that you are using are causing problems. These problems could include breaking down constantly, not printing documents properly, and lax document security, which means privacy won’t be protected. The more time the team is spent wrangling bad printers, the less time they can spend doing what you’ve been paying them to do.

2. Old Printers Are a Major Cybersecurity Risk

At its worst, old printers can be major cybersecurity risks. A common place for hackers to seek entry into a network is a printer. Network connected printers are often an easy access point for enterprising hackers that want to access company networks.

At “best,” hackers will hijack your printers to print out messages that you don’t want to have in your office. At worst, they can use this access to tap into the rest of your network. This can cause major havoc with all of your systems.

3. Save Money: An Aging Printer Fleet Can Be More Expensive to Maintain

Your company may think it’s saving money by keeping old printers around, but in the long run it actually wastes money. Old printers typically require more maintenance and repairs. The toner or ink cartridges might become more expensive as they become more rare. And the printers aren’t as energy efficient in general.

Do not forget about the costs of the team wasting time fiddling with printers and copiers that are not working properly. This is a hidden cost, but it is one well worth paying attention to.

Managed Print Solutions (MPS) can also save money by reducing unauthorized usage and otherwise streamline print operations, leading to a reduction of costs by 20 to 40 percent or more.

4. Newer Multifunction Printers Can Save Space

In many cases, old printers are large and bulky. They are often only doing one thing, and that is printing. When your company upgrades its printer fleet, it can take advantage of newer multifunction printers, aka MFPs. Multifunction printers do what the name says: they have multiple functions. These functions can include scanning, copying, and even faxing, depending on the brand. (Yes, some people still do fax.)

Thus, one printer can take the place of three or four different machines, i.e., a printer, copier, scanner, and fax machine. This also means less equipment to maintain.

5. A New Printer Fleet Can Reduce Waste (And Help the Environment!)

One of the best reasons to upgrade a printer fleet is that it actually can reduce waste. Now, we do not necessarily want to be replacing our printers every month, because that in and of itself is wasteful. But if you have a printer that is 10 years old or more, it might not be as efficient. It might be using more energy than it needs to, as well as toner and paper. The newer print technologies, including LED printers, can help reduce waste in many ways.

Even better, as mentioned above, if you use Managed Print Solutions (MPS) for your printer fleet, then monitoring can be instituted to figure out who is printing what and where. This can highlight areas where printers may be overused (or even abused by staff). Print access controls can help reduce the office printer from being used for frivolous non-business printing such as flyers promoting someone’s kid’s baseball team.

This is better for the bottom line and the environment.

Managed Print Solutions Make It Easy to Upgrade Printers

Managed Print Solutions from Doing Better Business will help make it easy for your company to upgrade its printers. In addition to printer leasing, which means you will not have to worry about upfront capital costs, we will manage your print fleet for you. Doing Better Business offers a superior MPS solution. This is because we offer custom business solutions, manufacturer neutrality, and comprehensive services that are nationally recognized. Our business process analysts provide expert guidance on planning and implementing your print environment in order to take advantage of the latest technologies.

Doing Better Business can make upgrading company printers easy and affordable with Managed Print Services. Contact us today to schedule a consultation and find out how we can help with the best in printer technology solutions.

Topics: Printer Pricing, #ManagedPrintServices, printers, color printers

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