Exploring Why Document Management Systems are the Key to Remote Work

Posted by Doing Better Business on Apr 26, 2021 7:30:00 AM

While progressive companies have leveraged the power of document management software to amplify the efficiency of their workflows for years, a current emphasis on remote work has brought this technology to the forefront for a new generation of business owners.

In fact, part of the reason why the remote work environment promises to be a recurring motif in the future workplace is that advances in technology have made business continuity possible, regardless of geographic location. And with remote work saving companies money on rent and utilities, taxes, and other non-real estate costs, companies eager to take advantage of the trend have more in their budget to spend on collaborative tech.

For many businesses, documents are the lifeblood of the business process. Yet paper-heavy processes are slow, fraught with error, and difficult to sustain — even when your team is working entirely on-site. Add a few work-from-home employees to the mix and conducting paper-based business becomes nearly unmanageable.

That is where it is easy to see how document management systems are the key to remote work. Using robust digital archiving, easy sharing and editing, and increased security, a document management system (DMS) gives remote teams the power they need to be productive — and profitable.

3 Reasons Document Management Systems are the Key to Remote Work Efficiency

With more companies offering remote work positions to take advantage of the many benefits the work-from-home environment provides, there is a heightened emphasis on ensuring remote employees remain productive.

Document management systems (DMS) provide a strong framework to support your remote team, allowing for smooth communication, heightened security, and opportunities to scale up when the need arises.

Other benefits include:

  1. Amplified Collaboration and Seamless Sharing

DMS can offer a central repository for all data with an indexing system that can be tailored to your business’s needs. Many DMS’ offer automatic indexing and artificial intelligence that utilizes machine learning to tailor an index based on each user’s previous actions.

This ability to grow with the evolving needs of users allows your DMS to simplify collaboration and sharing of crucial documents.

Pairing cloud-based storage with a browser-based interface can multiply the benefits, giving you nearly unlimited processing power as well as a measurable cost advantage.

  1. Accessibility — with a Side of Security

Remote employees need the right tools to work in a flexible environment.

A DMS provides an automated intelligent workflow that ensures visibility is high so security is maintained. This allows employees from far-flung locations to have 24/7 access to the documents they need, without compromising data security.

A complete audit trail is generated to show every touchpoint along the document lifecycle, tracking changes and controlling permissions for better security and compliance.

  1. Scalability for Future Growth

In today’s hypercompetitive marketplace, smart companies are always searching for ways to grow revenue. When your business makes a shift toward a new revenue source, your DMS can help provide seamless business continuity as you grow.

Growing user numbers, increases in storage size, high document volumes, and multiple locations are no problem for modern DMS solutions. You simply pay as you go, increasing capabilities only when and if you need them.

Doing Better Business Can Help Your Remote Work Environment Thrive

Doing Better Business (DBB) is laser-focused on bringing our clients the solutions they need to keep pace with the changes in our evolving economy.

With the new emphasis on remote work in the business world, we have curated leading-edge document management systems (DMS) to help you organize, manage, distribute, and control documents to keep your employees productive — regardless of their location.

By partnering with industry leaders such as Ricoh, HP, Sharp, Fujitsu, Laserfiche, Content Central, and Docuware, we can offer the widest range of choices in DMS to perfectly match your needs — and your budget. Our emphasis on productivity and accessibility alongside disaster recovery, security, and compliance ensures your data is fully protected as it moves through the business lifecycle.

Amplify your remote team’s productivity — and your revenue. Contact a representative from Doing Better Business and discover which of our state-of-the-art DMS solutions is right for your business today. You can also read more about our recent projects, here.

Topics: Document Management, digital documents, remote work

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